AI Features

Takonaut’s meeting AI assistant offers five generation actions that help you extract value from your meeting notes without any transcription or recording. All AI features work from the content you have already captured — agenda items, shared notes, decisions, action items, and participant work activity.

Availability: AI meeting features require the meetings_ai flag to be enabled for your organization (controlled by Takonaut platform settings). If the AI panel is not visible on your meeting detail page, contact your organization admin or Takonaut support.

Credits: each AI generation consumes credits from your organization’s AI credit wallet. If your organization runs out of credits mid-session, the request returns a “not enough credits” notice. Purchase additional credits or configure a BYOK key in Settings > AI Credits.

Privacy guarantee

Private notes are never sent to the AI. All five features operate strictly on shared, participant-visible content:

• Agenda items (titles and descriptions)
• Shared notes
• Decisions
• Action items
• Participants’ recent task, sprint, and standup activity (for talking points only)

Your private notes remain private — they are excluded from every AI input path, with no exceptions.

The five AI actions

1. Summary

What it does: Produces a structured meeting summary from the agenda, shared notes, and decisions log.

Output includes:

• A short TL;DR (one or two sentences capturing the core outcome).
• Sections — a structured breakdown of discussion points organized by agenda item.
• Highlights — key takeaways, risks, or notable moments surfaced from the notes.

Use the summary as a quick reference after the meeting or as the basis for a follow-up message.

2. Extract Action Items

What it does: Reads the shared notes and agenda to identify implied action items — things that were discussed but not formally recorded yet.

Output: A list of suggested action items, each with:

• A proposed title.
• An assignee hint (who the notes suggest should own it).
• A due-date hint (if a timeframe was mentioned).

Accept / dismiss flow: Suggestions are shown in the AI panel — not created automatically. Review each suggestion and click Accept to create the action item (this runs through the normal action item creation path, applying all validations including the participants-only assignee rule) or Dismiss to discard it. You can edit the title, assignee, and due date before accepting.

3. Extract Decisions

What it does: Reads the shared notes to surface implied decisions that were not formally logged in the decisions section.

Output: A list of suggested decision texts.

Accept / dismiss flow: Same as action extraction — each suggestion is shown with Accept and Dismiss options. Accepted decisions are created through the normal decisions endpoint and appear in the decisions log immediately.

4. Talking Points

What it does: Generates a list of relevant topics to discuss, grounded in what the participants have actually been working on recently.

Input: The meeting type, participants’ recent tasks, sprint activity, and standup entries — all scoped to the active organization. For 1-on-1 meetings, the focus is on the direct report’s recent work.

Output: A list of talking points, each with:

• A title — the suggested discussion topic.
• A why — a brief explanation of why this topic is relevant (e.g., “Task X has been in In Progress for 8 days”, “No standup submitted in 3 days”).

Use talking points to fill gaps in the agenda or to make sure you cover what actually matters based on current work, not just what was added to the agenda days in advance.

Talking points do not create agenda items automatically. Copy the ones you want into the agenda manually.

5. Follow-up Draft

What it does: Composes a meeting recap or minutes-of-meeting (MoM) draft, ready to paste into an email or message.

Input: The completed meeting’s summary inputs (agenda, shared notes, decisions) plus all action items (title, assignee, due date, status).

Output:

• A subject line for the follow-up email or message.
• A body in Markdown covering: what was discussed, decisions made, and action items with owners and due dates.

The draft is copy-paste ready. Use it as-is or edit it before sending. It is not sent automatically — Takonaut does not connect to your email client in this version.

Using the AI panel

The AI panel appears on the right side of the meeting detail page (toggle with the AI button in the meeting toolbar).

1. Click any of the five action buttons.
2. Takonaut sends the shared meeting content to the AI (private notes excluded).
3. Results appear in the panel within a few seconds.
4. For extraction actions, review each suggestion individually and Accept or Dismiss.
5. For Summary, Talking Points, and Follow-up Draft, the output is displayed in full. Use the Copy button to copy it to your clipboard.

You can run each action multiple times — for example, re-running the summary after adding more notes. Each run consumes credits.